If you use Outlook 2016 for Mac in more than one capacity, such as for your personal life and for work, you can set up Outlook to handle these different capacities by using profiles. A profile is associated with and stores a set of email messages, contacts, tasks, calendars, account settings, Scrapbook clips, and more.
Note: In Outlook 2011 for Mac, profiles were called identities.
The Outlook Profile Manager (previously called the Microsoft Database Utility) is installed as part of your Office installation, and it allows you to create new profiles, edit or delete profiles, and set your default profile. When you open Outlook, it always uses the default profile.
Important: If more than one person uses the same computer, Outlook profiles don’t offer as much privacy as separate user accounts in the Mac OS. Outlook profiles don’t offer password protection, and Spotlight searches from the Finder will locate Outlook items from all the profiles in the current user account. To learn more about how to create user accounts, see Mac Help.
Add, change, or delete a profile
- From Finder, open the Applications folder.
- Ctrl+click or right-click Microsoft OutlookMicrosoft Outlook is software with which emails can be sent and received and appointments, notes, contacts and tasks can be managed. Official Microsoft Outlook website, and then select Show Package Contents.
- Open Contents > SharedSupport, and then launch Outlook Profile Manager.
- Do one of the following:
| To | Do this |
| Create a new profile | Select the Create a new profile button  , and then enter a name for the new profile. |
| Rename a profile | Double-click the profile, and then enter a new name for the profile. |
| Delete a profile | Select the profile that you want to remove, and then choose the Delete the selected profile button  . |
| Change the default profile | Highlight the profile that you want, access Set the default profile  , and choose Set as Default. Restart Outlook for this change to take effect. |
